Document Scanning & Imaging: 4 Things You Need to Know

Storing paper cost money. A lot of money.

document scanning and imaging reduces space required for storage

Ask yourself these questions:

  • How many banker boxes do you have stored in closets, attics and rented storage spaces? stacks of paper take up space
  • How many file cabinets are there in your office? 
  • How much time does your staff spend searching for, copying and re-filing documents in those areas? 
  • Has a document ever been lost? 
  • How much time was spent to replace the lost document?

Paper costs money. Space and structures used to store the paper cost money. The time people spend looking for and re-filing those papers costs your business money. Document Imaging saves you time and money!

Document imaging means fast document retrieval which means time saved for your employees and company. Whether your supervisor, client or auditor needs information, document imaging means you can provide that information almost immediately. Lost documents could mean:

  • wasted time for your employee
  • poor customer service
  • legal consequences

Document Imaging is good for the environment
It takes 6% of a tree and 1500 gallons of water to create one ream (500 pages) of paper. When you consider how much paper is printed, stored, thrown away, lost, recycled, etc. you can see a lot of our natural resources are being used and wasted. Document imaging allows your organization to save money and be environmentally friendly by reducing your paper waste. 

burned document that cannot be replacedDisaster Protection  
Many businesses will crumble in weeks or even days without access to paper documents. Some businesses cannot operate at all without being able to access documents. If your business goes through a fire or flood and you were to lose all the documents stored on site, would you be able to survive? Give yourself the peace of mind of knowing all your files are safe, backed up and available to you 24/7, wherever you are and whenever you need them.

Do you have questions about starting a document imaging program for your office? Call us or contact us online.  We're here to help.